Luvivi has the capability to provide a full outsourced company secretarial
compliance service, which reduces administrative burden, costs and
minimizes risk for our clients. This includes,
- Incorporation or registration of legal entities
- Name Changes, Re-registrations or De-Registration
- Drafting, amendments, lodging and filling of memorandums of Incorporation (MOIs)
- Preparation of relevant documentation with respect to changes to the Directorate,
- Company Secretary and Share Capital structure
- Maintaining the statutory registers and records
- Changesto Financial year ends
- Preparation of annual return submissons
- Submissions of applicable special resolutions
Director Introduction and training on their duties and liabilities, effective board governance, effective meetings
Assist the board in compiling an introduction plan for new directors and we provide directors and we provide director introduction and training on the applicable legislation, duties of directors generally, any sector specific issues that directors ought to be aware of and international corporate governance developments of relevance.
The purpose of a board, committee and individual director assessments is to identify matters of concern and highlight areas for improvement in the leadership structure of a company. Where board committees and individual directors are aware of their strengsths and weaknesses, they are better equipped to plan properly and improve their respective contributions.
Review existing board and board committee charters, director contracts, company documents including those that relate to incorparation and policies for compliance with prevailing legislation including the rules of any stock exchange.
Company Secretarial Services
Board and subcommittee calendars, work plans and agenda setting.
Boards and committees need to do proper planning and ensure that all matters in their charters and terms of reference, including those raised as areas of concern in boars and committee assessments,are addressed.Compiling annual board calendar and work plans assist in this regard. We also assit in setting the agendas for each meeting.
Preparation of minutes
Minutes serve as proof of decisions and board discussions and may serve as a legal document following their approval where disputes arise. Thus minutes need to be concise and accurate.
Preparation of annual general meeting (AGM) resolutions
Meeting effectiveness review
Board charters and sub-committee terms of reference
Assist companies in drafting board charters and committee terms of reference or simply review and advise on any best practice. Charters and terms of references are essential tools to adhering to governance practices, without these tools no board or committee can function properly. It stipulates the terms of reference of the body concerned by encompassing its procedures, limits of authority, mandate and role and function.
Conducting company searches
Establishing the optimal corporate structure
Annual or bi-annual updates for company secretaries on best practice and other basic compliance requirements.