COMPANY SECRETARY
Company Secretarial Services
From drafting agendas for board, board committees, shareholder and annual
general meetings to
preparation of meeting packs, attendance at meetings and preparation of minutes, the team at
Luvivi has extensive experience in offering these services.
Additional services include compilation of board and board committee year plans, setting up new
board committees and guidance to boards and board committees on compliance with relevant
statutory and governance requirements.
Statutory Services
At Luvivi we ensure that our clients can rely on us to update statutory
information and/or
documents, including maintenance of required statutory filings to regulators.
CIPC Submissions:
Registration and Deregistration of companies
Change of directorate, auditors, financial year end, address, etc
Memorandum of Incorporation
Annual Compliance Checklist
TRAINING
Customised Corporate Governance Training
Modern trends in corporate governance guidelines require the induction and ongoing professional
development of board members. Continuous development of the board’s knowledge, skills and
experience is an essential part of an organisation’s responsibilities.
Luvivi has expertise in providing tailor-made training for boards and senior management on
corporate governance, internal controls and risk management. Our training offering is designed
for boards of private companies, publicly quoted and public sector institutions as well as
non-profit organisations.
Director Development
When organisations promote mid-career managers to executive positions or deploy executives to
represent the organisation as non-executive directors in organisations in which they have
invested, the change in role can be overwhelming and represents a vast change from their
previous responsibilities. The executives are expected to “swim” in a fast-changing, often
highly pressured environment that they have not been adequately prepared for. At Luvivi, our
team has consultants who are former senior executives at blue-chip organisations and are
experienced non-executive directors who understand what is required to continually develop
directors and mentor new directors for their roles.
Our development programme assists in ensuring that leaders become effective and gain the
necessary confidence, notwithstanding an atmosphere of change and uncertainty.
Development programmes are offered to executives, non-executive directors, company secretaries
and chairpersons of boards and board committees.
Company Secretary Development and Mentoring
Governing bodies of organisations are relying more and more on the Company Secretary to advise
them not only on their statutory duties under the law, disclosure obligations and listing rule
requirements but also in respect of corporate governance requirements and practices and
effective board processes. Accordingly, in order to be effective, a Company Secretary must
remain at the forefront of global developments and best practice in corporate governance. This
specialised role of the modern company secretary has emerged to be that of the key governance
professional within organisations.
Our development programme assists in ensuring that the office of the company secretary becomes
effective and gains the necessary expertise and knowledge to provide sound advice to the
organisation in respect of governance related matters. As part of assisting the office of the
company secretary, we also offer advisory support whereby the company secretary can engage with
any of our team of experts and get relevant clarification and recommendation on any governance
related matters.
CORPORATE GOVERNANCE
Corporate Governance Review
Luvivi provides detailed assessment of the organisation’s corporate governance
structures and
practices including on-site interviews. Assessed organisations are provided a tailored
improvement plan that includes proposals to address corporate governance weaknesses and
suggested methods for prioritisation of proposed improvements. We assess organisational needs
and achievements in five key areas:
Commitment to good corporate governance
Board structure and functioning
Control environment
Transparency and disclosure
Shareholders and stakeholder relationships
Governance Framework and Policy Review
Luvivi assists organisations by developing appropriate and fit for purpose
governance frameworks
in accordance with relevant legislation, agreements and best governance practices.
The framework broadly outlines the structure, oversight, responsibilities, composition
requirements, governance mechanisms, and reporting and disclosure procedures for governing
bodies.
Board Evaluation
At Luvivi, we also understand the importance of an effective board evaluation
process. King IV
states that “the governing body should ensure that the evaluation of its own performance and
that of its committees, its chair and its individual members, support continued improvement in
its performance and effectiveness”.
An evaluation is a critical component of good corporate governance and must accordingly not be
conformance driven but performance oriented. A conformance driven evaluation promotes a “tick
box” approach that merely ensures compliance with regulatory requirements.
As part of committing to good governance practices, Luvivi assists organisations to assess how
well their boards, collectively and individually as directors, are performing in relation to
their statutory duties, as well as their contribution to the success of the organisation.
To this end Luvivi has developed a secure web-based Luvivi Board Evaluation System. Respondents
can access the evaluation on any device and at any location, once they have been authenticated.
The best performing boards invest time and resources in their development, regularly review
their performance in relation to their mandate and the best interest of their respective
organisations and most importantly, taking the necessary corrective action where so required.
Improving SMME Governance
At Luvivi, we understand the peculiar SMME business realities, challenges and
opportunities
faced by small businesses. We therefore focus our service on a range of proven, fit for purpose
and cost-effective corporate governance services that are tailored to individual client’s
circumstances.
Our team supports SMEs throughout the execution of the agreed corporate governance actions. We
offer detailed SME support with focus on:
Analysing and providing recommendations on SME governance practices
Providing comprehensive governance training and workshops, including but not
limited to the following topics:
Separation of business from founder/individual
Managing conflicts
Regulatory and legal compliance
Professional management
Separation of business from founder/individual
Improving the Control and Business Environment
The governance system and control environment of institutions need to be
reviewed regularly,
especially in the context of organisational change and other external and internal dynamics
within the industry. We offer analysis of the company’s practices vis-à-vis its strategic
aspirations, benchmark them against peer practices, and develop detailed recommendations
followed by an action plan. Service listings include:
Document review of by-laws, charters and other documentation
Risk Governance/Enterprise Risk Management; and
Regulatory Compliance